TERMS AND CONDITIONS

Attendees

Part A – Our relationship with you

Who we are

We are Advancing Racial Equity, a trading style of Naissance Movement Limited (“HR rewired”, “we”, “us” and “our”),with company registration number SC548792, whose registered office is at 4/1, 55 Kirkton Ave, Glasgow G13 3RZ. Advancing Racial provides access to a technology conference hosted online that allows users to access talks, discussions and online networking opportunities streamed via the Internet taking place 23 September 2021 (the “Virtual Conference”).

These Terms govern your use of our service and access to the Virtual Conference. As used in these Terms (the “Service”) means the service provided by Advancing Racial Equity for watching and networking via the Virtual Conference, including features and functionalities, the website, and interfaces, as well as all content and software associated with our service.

Structure of terms

The agreement is between us and the person who completes the Virtual Conference registration form upon purchasing a Ticket (or having a Ticket Purchased for them) (“you” or “your”). Your agreement with us consists of:

Part A (Our relationship with you);

Part B (General terms for all delegates);

Part C (Attendee terms), which contains terms specific to registered attendees accessing the Virtual Conference (“Attendee”, “you”, “your”); and

(collectively, the “Terms”).

We are committed to protecting your personal information. These Terms include and incorporate by reference our here, which explains the types of information collected, stored, shared and processed in connection with the Virtual Conference, how and why we use such information, who we share it with and your legal rights.

Your agreement with us

You should read this document carefully. These Terms govern your online registration, online attendance at and/or participation in the Virtual Conference. By registering for the Virtual Conference you agree that you have read and accepted these Terms and agree to be legally bound by them. If you do not wish to be bound by these Terms, please do not register, attend or participate in the Virtual Conference.

Registering on behalf of another

If you are registering on behalf of another person it is your obligation to make sure that the person attending is aware of these Terms and accepts them. By completing and submitting the registration form you are representing and warranting that you have made the person attending aware of these Terms and that they have accepted these Terms.

Changes to this policy

These Terms apply to you from the date of publishing and until these Terms are superseded by a new version. We may update these Terms at any time for legal or regulatory reasons, or to reflect changes in our services or business practices. 

Contact us

We have done our best to explain things clearly for you in this document but if you have any questions, please let us know.

For questions about registration or assistance with any registration problems, please contact us at hello@hr-rewired.com

If you have any other questions, concerns, or complaints, you may contact us at hello@hr-rewired.com

Advancing Racial Equity Conference powered by HR rewired (Naissance Movement Ltd) and our registered office address is 4/1, 55 Kirkton Ave, Glasgow G13 3RZ.

 

Part B – General terms for all delegates

Virtual Conference services

Access to Virtual Conference

We, in our sole discretion, and without any liability or obligation to refund, reserve the right to refuse participation to or to remove access to the Virtual Conference anyone that we determine:

  • is behaving in a manner that could disrupt, hinder or cause a nuisance to the Virtual Conference or to the enjoyment of any other person or partner at the Virtual Conference;
  • represents a security or health & safety risk to the Virtual Conference or to any person or partner; and/or
  • fails to comply with, or is likely to fail to comply with, these Terms.

You agree to comply with all applicable laws in connection with your access to or participation in the Virtual Conference.

Changes or cancellation of the Virtual Conference

We try to make sure that the Virtual Conference programmes, speakers, topics, platform, format and dates are correct at the time of publishing. Circumstances beyond our control may necessitate substitutions, alterations, postponements, or cancellations to the content, format, themes, name, performers, hosts, moderators, venue, timing, platform or dates of the Virtual Conference. We reserve the right to do so at any time and will not be liable to you for ANY cost incurred by you as a result.

We will endeavour to notify you as soon as reasonably practicable of any substitutions, postponements, or changes by posting the updated information on https://advancing-racial-equity.com. If the Virtual Conference is postponed, we will provide you with access to the Virtual Conference at a later date. No refunds will be provided if the Virtual Conference is postponed.

In the unlikely event of cancellation of the Virtual Conference, we will not be liable to you for any expenditure, damage or loss incurred by you as a result of the cancellation.

Photography, audio and video recording

By attending the Virtual

Conference you acknowledge and agree that where you choose to participate in Webinar elements of the Virtual Conference you are giving HR rewired consent to store recordings for any of all webinars or video conferences that you join, if such recordings are in our systems. If you do not consent to being recorded, you can choose to leave the meeting or webinar. You agree to permit us, or any third party licensed by us, to use, distribute, broadcast, or otherwise globally disseminate your likeness, name, voice and words in perpetuity in television, radio, film, newspapers, magazines and other media now available and hereafter developed, both before, during and any time after the Virtual Conference, and in any form, without any further approval from you or any payment to you. This grant includes, but is not limited to, the right to edit the media, the right to use the media (alone or together with other information), and the right to allow others to use or distribute the media.

Third party links

The Virtual Conference or the Services may contain links to third parties and to contributions uploaded by participants, including videos, images, descriptions, links and other content. We are not responsible or liable to these third party sites, and you should review any terms and conditions when entering those sites or viewing their content.

Opt-in Resources

During the event you may optionally choose to download presentation resources. These resources are not inclusive in ticket purchase and require opt-in to receive communications from the corresponding presentation sponsor. By consenting, you agree for your registered name and email address to be securely passed to the third-party sponsor. This may constitute cross-border transfer of personally identifiable information (PII) under the General Data Protection Regulation (GDPR), hence your explicit consent is required. All sponsors are required to provide clear, easily accessible email subscription cancellation facilities and are forbidden from further sharing this data with outside parties. We take spam very seriously and exercise best efforts to ensure all third-parties involved comply with necessary privacy regulations. Any complaints of abuse should be forwarded to hello@hr-rewired.com

Personal use only

Service and the Virtual Conference are for your personal and non-commercial use only and may not be shared with individuals beyond your household. For the duration of the Virtual Conference we grant you a limited, non-exclusive, non-transferable right to access the Service and view the Virtual Conference. Except for this, no right, title or interest shall be transferred to you.

Usage terms

Access to the Virtual Conference and use of the Services require compatible devices, and certain software (including third party software) may be required or may need updates, and your use of the Services and Virtual Conference may be affected by the performance of these elements.

You must have a high speed internet connection in order to access the Virtual Conference and Services. When accessing the Virtual Conference or Services through a mobile network, your network or roaming network will apply fees for data usage.

Intellectual property rights

All intellectual property rights in and to the Virtual Conference, the Virtual Conference content, the Services and all materials distributed at or in connection with the Virtual Conference are owned by us, our related companies, and/or the Virtual Conference sponsors or speakers participating in the Virtual Conference. You agree not to reproduce, modify, distribute, license, perform, publish, create derivative works from or use (except as authorised and in accordance with these Terms) the Virtual Conference or the Services for any reason.

Nothing in these Terms shall vest in you any legal or beneficial right in or to any intellectual property rights owned or used under licence by us or our related companies, or grant to you any right or licence to any other intellectual property rights of us or our related companies. All such intellectual property rights shall remain the exclusive property of us and our related companies.

It is strictly forbidden for any company, organisation, or person to attempt to host or organise any event in conjunction with, contiguous to or purporting to be related to the Virtual Conference or its affiliates without the express prior permission and cooperation of us.

We reserve their right to take such action (legal or otherwise), including a claim for damages as we, in our sole discretion, deem appropriate in the circumstances.

When accessing and using the Website and its related subdomains you are prohibited from:

  • violating any law, statute, ordinance or regulation;
  • using the Service (or any part of it) for any illegal purpose and you agree to use it in accordance with all relevant laws;
  • promoting or providing information about illegal activities, promoting physical harm or injury against any group or individual, or promoting any illegal acts;
  • uploading or transmitting through the Service any computer viruses, macro viruses, Trojan horses, worms or anything other harmful activity;
  • overriding any security feature of the Website or jeopardise the security of your account or someone else’s account (such as allowing someone else to log in to the Website or use the Service as you);
  • interfering with the operation of, or places an unreasonable load on, the Website (such as viruses, denial of service attack or gaming algorithms);
  • using manual or automated software, devices or other means or processes to access, scrape or crawl the Website or any content or information contained in it or the Service;
  • engaging in ‘framing’, ‘mirroring’, or otherwise simulating the appearance or function of the Website;
  • removing any copyright, trademark or other proprietary rights notices contained in or on the Website or from the Virtual Conference;
  • modifying, creating derivative works or copying or storing any significant portion of the Website or Virtual Conference or any related technology (unless allowed by law or we expressly authorise);
  • using filming equipment, screen capture or recording software, or any other devices to record the Virtual Conference;
  • using the Website (or any part of it) in a manner which may result in; (i) the Website and/or the Virtual Conference being interrupted, damaged, rendered less efficient or such manner designed to interfere with, interrupt or disrupt the normal operating procedures of a computer or Website; (ii) sharing any material which is unlawful, libellous, abusive, obscene, pornographic, discriminatory, harmful, fraudulent, deceptive, threatening, abusive, harassing, tortious, defamatory, vulgar invasive of another’s privacy, hateful or otherwise objectionable, defamatory, offensive, or of an obscene or menacing character, or that may cause annoyance, inconvenience or needless anxiety; (iii) impairing the effectiveness or functionality of the Website or the Virtual Conference; or (iv) violating or infringing the rights of any person, firm or company (including, but not limited to, intellectual property rights, confidentiality and/ or privacy) of the Website;
  • attempting to grant any unauthorised access to any part or component of the Website;
  • copying or distributing any part of the Website in any medium without our prior written consent; and
  • altering or modifying any part of the Website other than as may be reasonably necessary to use the Website for its intended use; or
  • reverse engineering, decompiling, disassembling deciphering or otherwise attempting to obtain the source code or underlying ideas or information of or relating to the Website or any related technology, or any part thereof unless allowed by law.

We may terminate or restrict your use of our service if you violate these Terms or are engaged in illegal or fraudulent use of the service.

Warranties

To the extent permitted by the applicable law, we disclaim all warranties or conditions, either express or implied, or any part of them in respect of any aspect of the Virtual Conference or any related materials. You acknowledge and agree that in accepting these Terms you have not relied on any representation or warranty that is not expressly included in these Terms and you agree that you shall have no remedy in respect of any misrepresentation which has not become a part of these Terms.

The Virtual Conference (including but not limited to: videos, transcripts, audio etc.) is made available AS IS and Naissance Movement Ltd do not offer any warranty of any kind, or represent that the Virtual Conference will be accurate, complete, or error-free. We are not liable for the usage of, implementation of, impact from, or communication of the ideas presented in any element of the Virtual Conference.

Limitation of Liability

You acknowledge and agree that views expressed by speakers at or in connection with the Virtual Conference are their own and we do not accept any responsibility or liability for any advice given or views expressed during or in connection with the Virtual Conference.

Materials shared or distributed at or in connection with the Virtual Conference are intended for information purposes only and should not be relied upon by you or others. We and our related companies do not provide any guarantees, conditions or warranties that the materials are complete or accurate and do not accept any responsibility or liability for reliance by you or any person on any aspect of the Virtual Conference and/or any information provided at the Virtual Conference.

To the fullest extent allowed by applicable law:

(a) we and our related companies shall not be liable to you whether in contract, tort (including for negligence), misrepresentation, restitution or otherwise for any for any loss of profits; loss of sales or business; loss of agreements or contracts; loss of anticipated savings; loss of income; loss of opportunity; loss of or damage to goodwill; loss of use or corruption of software, data or information; and/or similar losses or pure economic loss, or for any indirect or consequential loss, costs, damages, charges or expenses however arising under or in connection with the performance or contemplated performance of the Terms, even if we had been advised of the possibility of same in advance; and

(b) subject to paragraph (c) (below), our total aggregate liability in contract, tort (including negligence), misrepresentation, restitution or otherwise, arising under or in connection with the performance or contemplated performance of the Terms is limited to the total amount paid by you to us for your ticket to participate and access the Virtual Conference, after the payment of any processing fees or bank charges applicable.

(c) Nothing in these Terms purports to exclude or limit liability for any fraudulent statement or act or in respect of any liability that cannot be excluded or limited under applicable law.

Indemnity

You agree to defend, indemnify, and hold us, our related companies, affiliates, subsidiaries, joint ventures, third-party service providers, and our respective employees, contractors, agents, officers, and directors harmless from all claims, liability, damages, losses, costs and expenses, including legal fees, that arise out of or are related to any breach of the Terms by you or any other liabilities incurred by us arising out of your attendance or participation or access to the Virtual Conference.

Force majeure

It is possible that the Virtual Conference and/or some of the Services may not be available may not be available at any given time due to (a) power or server outages or issues (b) update or maintenance periods (c) as a result of a war, acts of God, flood, drought, earthquake or other natural disaster; (d) epidemic or pandemic; (e) terrorist attack, civil war, civil commotion or riots, war, threat of or preparation for war, armed conflict, imposition of sanctions, embargo, or breaking off of diplomatic relations; (f) nuclear, chemical or biological contamination or sonic boom; (g) any law or any action taken by a government or public authority; (h) collapse of buildings, fire, explosion or accident; (i) any labour or trade dispute, strikes, industrial action or lockouts; (j) non-performance by suppliers or subcontractors; (k) interruption or failure of utility service and/or (l) electronic or communications failure.

We will take reasonable efforts to provide you with notice of interruption to the Service or Virtual Conference. Where the Online Service or Services are unavailable, we shall have no liability to you.

We are not liable if the Virtual Conference is, in whole or in part, cancelled, rescheduled or postponed, or for any failure or delay to perform our obligations under these Terms, including if such event results from anything beyond our reasonable control (for example (a) power or server outages or issues (b) update or maintenance periods (c) as a result of a war, acts of God, flood, drought, earthquake or other natural disaster; (d) epidemic or pandemic; (e) terrorist attack, civil war, civil commotion or riots, war, threat of or preparation for war, armed conflict, imposition of sanctions, embargo, or breaking off of diplomatic relations; (f) nuclear, chemical or biological contamination or sonic boom; (g) any law or any action taken by a government or public authority; (h) collapse of buildings, fire, explosion or accident; (i) any labour or trade dispute, strikes, industrial action or lockouts; (j) non-performance by suppliers or subcontractors; and (k) interruption or failure of utility service , (l) electronic or communications failure y) or anything else that renders performance of the Virtual Conference, in whole or in part, impracticable, illegal or impossible.

Governing law and jurisdiction

This interpretation, formation and operation of the Terms and all non-contractual obligations arising from or connected with them shall be governed by and construed in accordance with, and all disputes between the parties arising out of or in any way relating to the Terms or any disputes between the parties in any way connected with the subject matter of these Terms (whether contractual or non-contractual) shall be governed by, the laws of United Kingdom.

Each of the parties submits to the exclusive jurisdiction of United Kingdom.

We do not offer Alternative Dispute Resolution (ADR). If you have a complaint please contact us at hello@hr-rewired.com

Nothing contained in the Terms shall limit our right to bring enforcement proceedings in another jurisdiction or to seek interim, protective or provisional relief in the courts of another jurisdiction.

Some final terms

These Terms (including our privacy policy) contain the entire agreement and understanding between us in respect of all matters which are referred to herein and supersede any prior, written or oral agreement between us relating to such matters. You confirm that in agreeing to accept these Terms you have not relied on any representation that is not expressly included herein and you agree that you shall have no remedy in respect of any misrepresentation which has not become a part of these Terms. However, nothing in these Terms purports to exclude liability for any fraudulent statement or act.

If a court with jurisdiction over these Terms finds that any part of these Terms is wholly or partly unenforceable, you and us agree that where possible, the court should modify the terms to make that part enforceable while still achieving its intent. If the court cannot do that, you and us agree that the court should not have regard to that unenforceable part but still enforce the rest of these Terms.

If we fail to insist that you perform any of your obligations under these Terms or we do not act or delay in acting to in exercise a right or remedy provided by these Terms that does not mean we have waived our rights or remedies against you and will not mean that you do not have to comply with your obligations.

These Terms are personal to you. You agree not to assign or transfer your rights or obligations under these Terms to anyone else without receiving our prior written consent. We may assign or transfer these Terms without your consent by providing you with notice.

You and us agree that no agency, partnership, joint venture, or employment is created as a result of these Terms and you do not have any authority of any kind to bind us in any respect.

You agree that the only way you can provide us with a legal notice is at the address(s) set out in Part A above (our Registered Address). We will send all information related to the Virtual Conference and Services in electronic form only such as the email address you have provided us on registration.

You agree that the Virtual Conference is intended for informational, entertainment and networking purposes only. The Services or the Virtual Conference do not constitute legal, financial, professional, medical or tax advice and cannot be used for such purposes.

You acknowledge that all information and content accessed by you using the Services and the Virtual Conference is at your own risk. We do not endorse or recommend any Party participating in the Virtual Conference. We expressly disclaims any liability or responsibility for usage of, implementation of, impact from, or communications of the ideas or discussions presented by any Attendee, speaker or other participant at the Virtual Conference

In these Terms:

  • a reference to the Terms includes all its parts described in Part A, and includes any amendment to or replacement of them;
  • headings are for reference purposes only and do not form part of the Terms;
  • a reference to a statute, code or other law includes regulations and other instruments under it and consolidations, amendments, re-enactments or replacements of any of them;
  • the singular includes the plural, and vice versa; and
  • “includes”, “including”, “for example”, “such as” and similar terms are not words of limitation.
  • If you are a consumer, nothing in these Terms excludes any of your applicable consumer or other statutory legal rights that cannot be waived.

 

Attendee terms

Tickets and pricing

We reserve the right to change the ticket prices at any time but any changes will not affect tickets that have already been purchased.

A valid ticket entitles you to access the Virtual Conference as an Attendee online. Multiple simultaneous attempts access using a single ticket will not be allowed.

Delivery

Once a successful ticket transaction has been completed, tickets are delivered in electronic soft-copy via email to the email address nominated by the Attendee. For some ticket types it may be necessary to complete required information such as Attendee name or tax identification number before the tickets can be issued.

The ticket acts as a receipt for the transaction and can be used to gain access to the Virtual Conference listed on the ticket.

All tickets must be assigned to an Attendee, and all Attendee details must be complete within 30 days of receipt of your ticket. For the avoidance of doubt, this includes name, job title and company name. Ticket reassignment is not permitted.

Discounts

We are not obligated to offer any discounts for the Virtual Conference and reserve the right to chance or withdraw a discount offer at any time in our sole discretion.

Ticket name changes

Ticket name changes are not permitted.

Refund and cancellation

Your ticket remains our property and is a personal revocable license, which may be withdrawn, and access to the Virtual Conference may be refused at any time upon a refund of the printed registration price.

If you are eligible under applicable law to avail of a right to cancel your purchase of a ticket within 24 without giving any reason and to receive a reimbursement of payments, you need to notify us in writing (via email is fine) of your decision to cancel your Virtual Conferences ticket within this time . The refund will be made in the same form as the original payment was received (for example, a credit card payment will refund to the same credit card account number). However, you acknowledge that when you purchased a ticket to the Virtual Conference you agreed to the immediate download of digital content and that if you access the Virtual Conference, the Services or any digital content you lose your right to withdraw.

All purchases of Virtual Conference tickets are non-refundable in their entirety after the end of this 24 hour period or immediately following your access of the Virtual Conference, Services or any digital content. You acknowledge that all refunds are subject to deduction of a £20 transaction fee or as otherwise advised (depending on the currency of your original transaction).

Our free and subsidised ticket promotions sometimes include a processing fee. This processing fee is non-refundable in its entirety.

Reselling is prohibited

The tickets you purchase are for your own personal use and may not be resold under any circumstances, including but not limited to use as part of any promotion or competition. This includes subsidised tickets.

Reselling or otherwise transferring your ticket, not in accordance with the Terms, will void the ticket and the ticket holder will not gain access to the Virtual Conference. Where there has been any resale or attempted resale of any tickets (or any other breach of this term), we reserve the right to cancel the relevant tickets with immediate effect.

We reserve the right to cancel any ticket purchase made by any person or body whom we reasonably believe to be associated with any ticket re-selling or ticket broker.

Competition Terms

The rules below are applicable to all competitions, promotions, votes, offers or other similar commercial offering (referred to herein as ‘competition’) conducted by or on behalf of Naissance Movement Ltd in connection to the Advancing Racial Equity Conference and/or HR rewired either in the run up to, during or post the event, until further notice or until amended.

By entering the competition, entrants (or voters for a particular entrant) together with any other member of the public involved (all such persons being referred to as ‘entrant’) hereby agree to be bound by these rules as amended from time to time, and by any competition instructions.  Only one entry per organisation is permitted.  Multiple entries will be discounted for ‘judging’ purposes and we will enter the first entry only for the prize draw.

1. It is the responsibility of entrants to keep themselves informed as to any updates of these rules, and they acknowledge that any failure to comply with these rules could lead to their disqualification without reasons being given or opportunity for challenge.

2. The Judges shall, unless provided otherwise in the competition instructions,  will be someone not directly connected to HR rewired and/or his nominated representative(s), and “Judges” herein shall mean such person or persons. With a competition involving the judging of the Keynote Competition, we will ask one of the speakers on the day to choose the competition winner. 

3. The general principle is fairness: entries or votes should be made or cast fairly. If, in the opinion of the Judges this principle has been flouted, they can declare any entries or votes invalid, void the competition, change the competition instructions, or adjust the entries or the voting to achieve fairness, as they think fit.

4. The competition instructions may carry a specific indication, but in the absence of such an indication, only one entry/ vote per entrant will be permitted.

5. The decision of the Judges over every instance shall be final and unchallengable and in their absolute discretion they may declare void any entry/ vote or the competition itself should they consider that there are no entries reaching a required standard, whereupon they can award prizes or not as they think fit. Judges shall have the right, at their discretion, to change the rules of a competition while it is running if it appears to them that it would be equitable or appropriate to do so, including the extension of the closing date whereupon there will be an announcement of any such extension at the first reasonable opportunity. No correspondence will be entered into or comment issued on any matters concerning any competition, and no reasons given for any decision made by the Judges.

6. Competition entry is free and open to competition ticket-holders aged 18 or over unless any other age restriction is specified or implied. 

7. The Keynote Competition prize is for Shereen Daniels, Managing Director of HR rewired to deliver a keynote speech for up to 60-mins in a virtual setting. This includes an initial briefing session, of up to 60-mins to discuss the arc of the keynote (must be connected to anti-racism, leadership or racial equity). The keynote includes the ability to record the keynote with some licensing stipulations. We will issue you a separate agreement if you win the competition (best of luck!)

8. Competition prize must be claimed and utilised by 27 February 2022 and exact date will be subject to the availability of Shereen Daniels. There is no extension and once the date has been set, standard cancellation terms will apply.

9. The winner will be chosen in accordance with the competition instructions and the exercise of their residual discretion by the Judges, will be the first correct entry drawn from the total entries.  The winner will be notified by phone (first) and then email on the 24 September 2021.

10. Deadline for entries is midnight 17 September 2021.

11. Advancing Racial Equity Conference ticket holders will be automatically included in the prize draw.

12. Competition prize is worth £10,000 and there is no cash alternative.

13. Keynote to be delivered in GMT time zone between the hours of 9am – 8pm

Sponsors